SOCCER CLUB
(CVUSC)
YOUTH DIVISION
To promote the enjoyment of, and
participation in, the sport of soccer.
POLICIES & PROCEDURES
MANUAL
Amended
Policies &
Procedures: Youth Division, CVUSC
Index
1.1 Introduction
1.2
1.3 Beliefs
2.1 Youth Executive
2.2 Communication
3.1 Registration
3.2 Registration Fees
3.3 Refund Policy
4.1 House
4.2 House Teams
4.3 House Players
4.4 House Coaching Guidelines
a) Mercy Rule
4.5 In Summary
5.1 Select
5.2 Tryout format
5.3 Notification to Select Player
Candidates
5.4 Playing Up
5.5 Reserve Players
5.6 Playing Time
5.7 In Summary
6.1 Tournaments
Policies & Procedures: Youth Division, CVUSC
1.1 INTRODUCTION
This
process was completed in 2005 by a small group of youth volunteers.
our
players needs come first
·
there are many different levels of skill and
motivation, each should be supported
·
attitude development is as important as skill and
knowledge development
·
all practice and game experiences should be
challenging, positive and enjoyable
·
in a commitment to high standards of ethics
·
in the principles of fair play
·
in striving for excellence
·
the heart of Youth Division is in our House League
·
in developing and supporting our coaches
Policies & Procedures: Youth Division, CVUSC
2.1 YOUTH EXECUTIVE
The
Youth Executive will consist of the Vice-President of Youth, the Secretary, the
Division Manager Liaison, Division Managers, the Upper Island Rep and the
Volunteer Co-coordinator.
All
youth issues will be dealt with by the Youth Executive and voted upon. If further clarification is needed then
the issue(s) will be presented to the Club Executive in writing.
Attendance
at Youth Executive meetings will consist of the Youth Executive, CVUSC’s
President, Registrar, Equipment Manager, Head Referee, Head Coach, Scheduler
and Administrator.
Regular
Youth Executive meetings will be held on the 1st Monday of each
month, except for January, July and August, or as needed to accommodate Youth
business.
Prior
to each Season’s start, Division Managers will meet with the Division Manager
Liaison and Administrator to deal specifically with Season start up.
Issues
for the Youth Executive to consider, need to be presented in writing (letter or
email) to either the VP of House or the VP of Select, depending on the issue, a
minimum of 3 days prior to a Youth Executive meeting.
IF
the issue warrants a change to the YP & P Manual, then the proposed change
needs to be posted on the website within 72 hours providing membership and
opportunity for awareness and input.
The
proposed change will then be placed on the agenda of the next Youth Executive
meeting for discussion. If
adopted, it will be in adhoc form, to be ratified at the AGM.
All
member issues and proposed changes to the YP & P will be given the floor in
the first ½ hour of each Youth meeting.
Members are welcome to attend the Youth Executive meeting during this
first period for discussion.
The
VP of Youth will present a written report of the CVUSC’s Executive meeting, to
be filed with the minutes.
The
Upper Island Rep. Will present a written report of
The
treasurer will provide a written treasurer’s report that will be filed with the
minutes.
The
registrar will present a written registrar’s report that will be filed with the
minutes.
Policies & Procedures: Youth Division, CVUSC
Minutes
will be posted on the website one week after the Youth Executive meeting.
Newsletters
will be distributed at the beginning of each Season and at least 2 weeks before
the last day of play for each season.
If
there are coaching concerns:
STEP
1 complainant to talk to coach - if not
resolved&ldots;
STEP
2 call division manager - if not
resolved&ldots;
STEP
3 call division manager Liaison - if not
resolved&ldots;
STEP
4 call
Head Coach or VP of Youth or the Administrator
(depending
on issues) - if not resolved&ldots;
STEP
5 presented
in writing for open discussion at the next Youth
Executive
meeting.
3.1 REGISTRATION
1)
There will be a minimum of 4 registration days before each season. The
registration dates for the
following season will be confirmed before the end of the
current season.
2) Firm
registration and cut off dates will be announced for each season,
3) A
minimum of 3 trained volunteers will be needed at each registration session.
4) Any
changes to the Registration Form must be approved by the Youth Executive.
5)
Micros & all new players are required to bring a photocopy of their Birth Certificate
to their registration.
6) Registration
forms must be signed by a parent or guardian.
7) Players will
play in the same age group for the Fall and Spring Seasons
regardless if the players
have had a birthday.
8) Potential
Select Players must register with 3 cheques at their first tryout for:
a) the Regular fall season,
b) the Select season, c) uniform deposit.
9) Players will
not be considered registered until all required payments and
documents have been
received.
10) After the final registration date, all late registering players will
be placed on a
waiting list. Only Division Managers will put these
players on appropriate teams.
11) At
each wrap-up there will be an opportunity to register for the next season.
Policies & Procedures: Youth Division, CVUSC
3.2 REGISTRATION
FEES
1)
Fees are to be set by the Club Executive at an AGM.
2) Payment
shall be made in cash or cheque only.
Post-dated cheques can be accepted to the last day of registration.
3) A post-dated cheque for $50 is required
as a uniform deposit for all players from U9 and up, to complete registration.
4)
Potential Select team players will pay the additional select team fee by cheque
at their initial tryout.
5) All players registering after the final date will be subject to a $25
administration fee.
6) ‘Financially disadvantaged’ players shall be charged less &
parents may be asked to work concession or Bingo.
7)
Families registering 4 or more players will pay for the 3 oldest players.
8) Exchange students not participating the entire season, will have
their fees pro-rated accordingly.
9) Refugees who have been re-located in our community, will be able to
register free of charge for their initial season.
10) Fees include, T shirt (for U6 – U8), team photo, B.C. Soccer
membership, player insurance and wind up treats (for house players).
3.3 REFUND
POLICY
All requests for
refunds must be received in writing (letter or email) by the 3rd
week of play at the Club office:
The reason for the
request must be stated and refunds will be issued at the discretion of the
Youth Executive. A $15
administration fee will be deducted from any refunds.
Policies & Procedures: Youth Division, CVUSC
4.1 HOUSE
1) House will consist of
two separate seasons. Fall
Season running from
September to December and Spring Season running from April to June
2) Games will be played on
Saturdays.
3)
All teams will hold one practice/week at the
discretion of the volunteer coach.
4)
There will be no play on long weekends.
5)
Players will be organized by age and gender, into
their appropriate Divisions.
6)
All players are to play in the division for the
year of their birth
7) Players are not allowed to move up to an older age group.
8)
Girls have the option to play in the boys division
upon request at registrations.
7) Depending on numbers,
there could be interlocking play with
River
for U11 and up, in the Fall Season only.
8)
Youth referees will be provided for U9 and up.
9) Parents/guardians need to pick players
up following soccer practices and
games. After a 10 minute waiting period and no
notification i.e.: cell phone
call; players will be
considered ‘abandoned’ and the Club will be notified.
Continual
re-occurrence may result in loss of member privileges and/or
contact from the
Youth Executive to the appropriate authorities.
4.2 HOUSE TEAMS
OBJECTIVE: to ensure balanced teams of equal strength, promoting close,
competitive games, thus providing a fun and enjoyable experience for all
players of all ages.
All players are to have an equal opportunity to be coached by different
coaches.
Therefore players will not be kept on the same team as the previous
Season.
The entire
formation.
There are no guarantees that requests for team placements will be
honored.
(Denman and Hornby players are an exception due to ferry schedules).
Division Managers will form teams based on rankings/assessments provided
from the previous Season’s Coaches
Players may be moved at the discretion of the Division Managers, ideally
within the first two weeks of the Season.
This is to provide for balance teams as parity is of utmost importance.
Policies & Procedures: Youth Division, CVUSC
Guidelines for House Team sizes (depending on numbers and available
fields):
U6 Micros
3/side
U7, U8
Fab Fours
4/side
U9, U10
Super Sixes
6/side
U11, U12 Super
Eights
8/side
U13 & up
11/side
When 2 age groups are combined, they will play up
to the older age groups’ guidelines
4.3 HOUSE PLAYERS
All players will:
1)
be placed on a team according to age and gender by
the Division Managers.
2)
have different coaches each Season.
3)
have equal playing time on house league teams.
4)
be given the opportunity to play a variety of
positions.
5)
be guaranteed placement on a team if they register
before the deadline.
6)
be put on a wait list, if they register after the
deadline, and placed on teams, numbers allowing, on a first come, first serve
basis
7)
be given the opportunity (if age appropriate) to
sign up for ‘Keeners’ and the
‘Jr. Academy’.
8)
be given information for player camps and workshops.
9)
participate in a wrap up festivity at the end of
each Season.
10) have a
team photo each Season.
4.4 HOUSE
COACHING GUIDELINES:
1)
Coaches will strive to educate players on the
merits and needs of each
position.
2)
Coaches are encouraged to participate in at least
one coaching workshop per sessions.
3)
Coaches can be on the field during a game from U11
and down for the
purposes of
player development.
4)
Coaches need to delegate parents for phoning,
scheduling of oranges and
putting up and
taking down of nets.
5)
Coaches will play with the ‘Mercy rule’ – 3 goal
difference. (see below)
6)
All players need to be encouraged to be a team
player. Coaches need to help
develop team
play with passing and 2 or more touches to the ball.
7)
Coaches will rate all house players after each
Season, using the form
provided and
returned to their Division Manager.
8)
Coaches will support all team adjustments if there
is an obvious imbalance in
overall ability
of the teams in their division.
Policies &
Procedures: Youth Division, CVUSC
4.4a) Mercy Rule:
3 goal difference – make changes in a low key manner –
TRY:
1)
number changes –losing team adds a player and or
2)
play keep away and or
3) 3
touch game and or
4) use
an unproven goalie and or
5)
more strong players back
and or
6)
make position changes
and or
7) any
creative way to have the game’s outcome close.
4.5 IN SUMMARY
1) These policies are considered
quidelines. Division Managers will
use discretion for the good of the athlete, team and club.
2) Parents can use the proper
communication channels to have a voice.
Policies & Procedures: Youth Division, CVUSC
5.1 SELECT
1) Select teams are
competitive teams representing the CVUSC as per Upper Island Guidelines
2) Select will consist of
one Upper Island Season running from September to March.
3) Provincial play off
schedules and finals can run into July.
4) Most games will be played
on Sundays.
5) All players are expected
to commit to 2 practices/week.
6) Players will be organized
by age and gender onto their appropriate teams.
7) Girls can tryout and play
for boys teams. ((BCSA rule 4d) affiliations).
8) Each player may be
requested to submit a recent photo for a photo identification card required for
all Cup Play.
9) Parents/guardians need to
pick players up following soccer practices and games. After a 10 minute waiting period and no notification i.e.
Cell phone call, players will be considered “abandoned’ and the Club will be
notified. Continual re-occurrence
may result in loss of member privileges and/or contact from the Youth Executive
to the appropriate authorities.
5.2 TRYOUT FORMAT
Policies & Procedures: Youth Division, CVUSC
5.3 NOTIFICATION TO SELECT
PLAYER CANDIDATES
Each
candidate will be notified at the coaches discretion by letter of by phone.
Select
Coaches will have final say as to who is confirmed on their roster with the
Youth Executive & Head Coach supporting their decision.
Only
players new to the Valley through the summer of those with medical reasons may
be ‘looked at’ for a position on the team in the fall.
5.4 PLAYING UP
1) Younger players must be
assessed in the top 3 to be considered for a spot on an older team. Players wishing to play up must request
an assessment in writing (letter or email) addressed to the Head Coach. Players still need to try out for their
own age and gender group as well.
2) When an age group is
short of players, younger aged players not being chosen for their own aged
Select team will be invited to play up
5.5